Club Constitution

1. TITLE:
The Club shall be called the BT Offshore Sailing Club, hereinafter referred to as the Club.

2. PURPOSE:
To support the sport of sailing and other related functions as may from time to time be decided by the members.

3. MEMBERSHIP:

Membership of the Club may be refused or revoked at the sole discretion of the Committee.

The Club shall have the following categories of membership:

Life Membership – The Committee may bestow Life Membership upon a member who, in its opinion, has rendered the Club substantial service over a number of years or has otherwise made an outstanding contribution to the Club. This shall carry full voting rights.

Full Membership – shall be open to all suitable applicants, and shall carry full voting rights.

Family Membership – shall be available to the immediate family of a full member (comprising spouse or partner and children under the age of 18 years). Family members shall not have voting rights.

Associate Membership – shall be allowed at the discretion of the Committee and shall not carry voting rights, except that Associate members elected to the Committee shall have the right to vote in the Committee.

Retired Membership – shall be available to a Full or Family Member over the age of 60 years who has retired. Retired Members shall retain the same Membership rights as held prior to retirement, except that Retired members elected to the Committee shall have the right to vote in Committee.

4. MANAGEMENT:
The management of the Club shall be vested in a Committee which shall be elected annually by the members. The Committee shall be composed of a Chairman, Secretary, Treasurer (Rear-Commodore) and nine others. Six shall form a quorum. The Committee shall have the right to co-opt more members; co-opted members shall not have voting rights. Sub-Committees to organise specific activities may be set up at the discretion of the Committee. Each year the Committee may appoint a Commodore for the ensuing year. The Commodore will have the right to attend all Club Committee meetings but will have no voting rights. The Commodore may however concurrently hold another Committee post and exercise the voting rights of that post.

5. SUBSCRIPTIONS:
The Annual Membership Subscription shall be for the period 1st February to 31st January each year and shall be determined either at the Annual General Meeting or a Special General Meeting called for that purpose. Subscriptions and fees for specific activities shall be independent of, and additional to, the Annual Membership Subscription. There shall be separate subscriptions determined for: a) Full Membership b) Family Membership c) Retired Membership An Associate Member shall pay the same subscription as a Full Member. A Life Member shall not be required to pay a Membership Subscription.

6. FINANCE:
The Club financial year shall be from 1st February to 31st January. The Treasurer shall maintain a full record of the receipts and disbursements and shall prepare an audited annual statement at the end of each financial year showing a summary of all transactions during the year.

The Club is a non-profit making organisation. All profits will be used to maintain or improve the Clubs facilities and services. No profit or surplus will be distributed.

7. AFFILIATION:
The Club shall be affiliated any appropriate body agreed upon by the Committee. (e.g. RYA)

8. ANNUAL GENERAL MEETING:
The Annual General Meeting shall be held not later than the 30th June and not less than 14 days notice shall be given by the Secretary to the members. The meeting will receive a report from the Secretary and approve the statement of accounts. It shall elect the Officers, Committee members, up to two financial examiners and deal with the general business of the Club. All motions must be proposed, seconded and forwarded in writing to reach the Secretary not later than 48 hours prior to the meeting.

9. SPECIAL GENERAL MEETING:
A Special General Meeting shall be called by the Club on the minuted decision of the Committee, or a written formal request (including an agenda) to the Secretary by at least 20 per cent of the membership. The meeting shall be called within 35 days of the Committee minuted decision or the formal request being received by the Secretary. At least 21 days notice of the meeting arrangements and the agenda shall be provided to the membership.

10. CONSTITUTIONAL AMENDMENTS:
No alteration shall be made to this Constitution unless it be agreed by a simple majority of a General Meeting.

11. DEFAULT RULINGS:
Where the rules are silent the Committee’s decision shall be final.

12. DISSOLUTION:
In the event of the Club being dissolved all assets shall be donated to the Royal National Lifeboat Institute

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